New student employees are required to complete a set of tasks in Workday. Workday is a cloud-based system used to manage human resources and payroll functions. The tasks you are required to complete in Workday are known as onboarding. It is important that you complete all "Actions" listed in your Workday inbox to ensure that your hiring is finalized and that you will be paid. You may sign in to Workday using your UM credentials.
Review Documents
Read and Review the New Student Employee Welcome and check agree and submit to proceed to the next step in your onboarding.
Rehire Status Questionnaire
Answer the question: “Have you worked for the University of Miami in any capacity (student, staff, faculty, etc.) in the past?” and submit.
Enter Contact Information
Your primary address is your mailing address. Please be sure to update this address anytime you move.
Complete Form I-9
Complete Form I-9 Tip Sheet
The Form I-9 verifies your legal right to work in the United States and must be completed in order to be hired.
Select the Complete Form I-9 action and complete the required fields. After completing the form and providing your electronic signature (Part 1), you will need to bring in original documents to the appropriate person in your department to finalize the I-9 process since the I-9 requires that individuals verify their identity and authorization to work by submitting original documentation (Part 2).
Most students use a US passport or picture ID such as a state driver's license along with an original Social Security card. Click here for a list of other acceptable documents.
Please note that Part 1 of the Form I-9 is to be completed on or before your start date. Part 2 of the Form I-9 must be completed within 3 days of your start date.
INTERNATIONAL STUDENTS: Please follow these additional guidelines to complete Section I of the electronic Form I-9.
Complete Federal Withholding Elections (W-4)
Tax Elections (W-4) Tip Sheet
Fill out this screen as you would fill out a paper W-4.
Federal withholding tax may be applied to your earnings regardless of credits, degree status, or hours worked. It all depends on the information you submit on the W-4.
If you are enrolled in school at least part-time in a degree seeking program and financially registered, your wages will not be subject to Social Security taxes or benefits. Students who are not enrolled at least part-time, are not financially registered, or are not actively pursuing a degree, will have Social Security taxes deducted from their pay. If you work in the summer and are not enrolled, your earnings are taxable.
Everyone must complete the W-4 form, regardless of whether or not you can claim exemption from federal withholding tax. For more information on tax liability and completion of the W-4, call Payroll/Disbursements at (305) 284-3004.
INTERNATIONAL STUDENTS:
Complete the Federal Withholding Elections as follows:
Click to select Marital Status. Select Single
Enter Number of Allowances: 0 (zero)
Check the box next to I Agree
Check the box Nonresident Alien and Payroll receives a notification if the students identify themselves as Foreign National (FN). Then, Payroll send the employee further information.
(Optional) Please review to see if any of the other fields are relevant to you
Click Submit
IMPORTANT: Nonresident alien employees must complete the foreign national process with the Payroll Office every calendar year. By completing this process, we ensure employees are taxed appropriately and issued the correct tax statement at the end of the year.
To begin the process, please submit your request for access to our Foreign National Information System (FNIS) from the following link (Access the link, complete the Employee Information, go to Payroll > Foreign National > Request Foreign National Information System (FNIS) Access > Select the Visa that you hold > provide the details and Submit)
Once your request has been processed, you will receive a separate email directly from FNIS with instructions on how to log into the system, submit your information and provide the supporting documentation needed to complete the process.
Questions regarding the foreign national process can be submitted electronically at the following link, by phone at 305-284-3004, or in person.
The Payroll Office is located at: 1320 S. Dixie Highway, Suite 100, Coral Gables, FL 33146
Hours of Operation Monday through Friday, 8:30 a.m. to 5:00 p.m. EST
Add Payment Elections (Direct Deposit)
All student employees are encouraged to apply for direct deposit. To apply for direct deposit, click on
Add Payment Elections
- Select Account Type
- Enter Bank Name
- Enter Routing Transit Number
- Enter Account Number
- Click OK.
- If you need to add another account, Click Add Account and repeat steps 3-5 .
- Click Done
- Click Submit.
If you elect to not sign up for direct deposit, your paycheck will be mailed to your mailing address listed in Workday. Be sure to confirm that the address on file in Workday is the address where your paycheck should be sent.
